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Privacy Policy

AUK Recruitment Ltd
Last updated: September 2026

1. Introduction

AUK Recruitment Ltd (“we”, “our”, “us”) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, and safeguard personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

We are registered with the Information Commissioner’s Office (ICO): Registration No. ZB977277.

2. Who we are

We may collect and process the following information:

  • Your name, contact details, address and date of birth

  • Identification information and documents, where required

  • Educational history, qualifications and supporting application documents

  • Course and university preferences

  • Information provided during enquiries, applications and communications with us

  • For employment candidates: CVs, employment history, work experience, qualifications, skills, location, job preferences, availability, Right to Work information where relevant, LinkedIn profile or other professional information you choose to provide

  • For Referral Partners and Authorised Student Recruitment Consultants: proof of identity, proof of address, training and certification records, contractual and payment information, and information required for onboarding and compliance checks

  • Business contact information relating to universities, education providers, employers, clients and other partners

We only collect personal information that is reasonably necessary for the relevant purpose.

3. What data we collect

We use personal data to:

  • Provide education guidance and student recruitment support

  • Assess preliminary eligibility for courses and programmes

  • Support and process applications to universities and education providers

  • Communicate with prospective and current students

  • Manage student referrals and referral records

  • Register employment candidates and review their CVs, qualifications, skills and experience

  • Assess candidates for current and future employment opportunities

  • Maintain a candidate database for recruitment purposes

  • Match candidates with potentially suitable vacancies

  • Contact candidates about relevant employment opportunities

  • Introduce suitable candidates to prospective employers or clients where appropriate

  • Manage candidate submissions and recruitment processes

  • Onboard and manage Referral Partners and Authorised Student Recruitment Consultants

  • Conduct identity, training and compliance checks

  • Administer contracts and commission payments

  • Maintain relationships with universities, education providers, employers, clients and other business partners

  • Maintain appropriate business and financial records

  • Comply with legal and regulatory obligations

Your personal information will never be sold to third parties.

4. How we use your information

We use personal data to:

  • Provide education guidance and student recruitment support

  • Assess preliminary eligibility for courses and programmes

  • Support and process applications to universities and education providers

  • Communicate with prospective and current students

  • Manage student referrals and referral records

  • Onboard and manage Referral Partners and Authorised Student Recruitment Consultants

  • Conduct identity, training and compliance checks

  • Administer contracts and commission payments

  • Maintain relationships with universities, education providers and business partners

  • Maintain appropriate business and financial records

  • Comply with legal and regulatory obligations

Your personal information will never be sold to third parties.

5. Legal basis for processing

We process personal data on the following lawful bases:

  • Legitimate interests – where processing is reasonably necessary for the operation and administration of our education advisory, student recruitment and employment recruitment activities, provided those interests do not override your rights. This may include reviewing candidate information, maintaining a candidate database, identifying suitable employment opportunities and contacting candidates about relevant vacancies.

  • Contract – where processing is necessary to enter into or perform an agreement with you, or to take steps at your request before entering into an agreement.

  • Legal obligation – where processing is necessary to comply with applicable law.

  • Consent – where you have specifically given us permission to process information for a particular purpose. Where we rely on consent, you may withdraw it at any time.

6. Data sharing

We may share personal data, where necessary and appropriate, with:

  • Universities, colleges and education providers in connection with student enquiries and applications

  • Authorised education and recruitment partners involved in processing an application

  • Prospective employers or clients in connection with suitable employment opportunities

  • Service providers supporting our IT, email, website, online forms, data storage and business systems

  • Professional advisers where necessary

  • Legal or regulatory authorities where required by law

For employment recruitment, we will discuss the specific opportunity with you and confirm that you wish to be considered for the role before submitting your identifiable CV or candidate information to a prospective employer or client.

We do not sell personal data to third parties.

7. Data retention

We keep personal data only for as long as reasonably necessary for the purpose for which it was collected and to meet applicable legal, regulatory, contractual, accounting and compliance requirements.

For employment candidates registered for current and future opportunities, we will normally retain candidate information and CVs for up to 12 months from the most recent meaningful contact or activity. We may contact you before the end of this period to ask whether you wish to remain in our candidate database.

Different retention periods may apply where a candidate is actively involved in a recruitment process, a placement or introduction has been made, or information must be retained for legal, regulatory, contractual, accounting or compliance purposes.

Different retention periods may also apply depending on the type of information and your relationship with AUK Recruitment Ltd.

When personal data is no longer required, it will be securely deleted or otherwise disposed of.

8. Your rights

Under UK GDPR, you have the right to:

  • Access your personal data

  • Correct or delete your data

  • Withdraw consent where we rely on consent as the lawful basis for processing

  • Restrict or object to processing

  • Lodge a complaint with the ICO (www.ico.org.uk)

To exercise your rights, please contact us at info@aukrecruitment.co.uk.

9. Data security

We use appropriate technical and organisational measures to keep your personal data secure against loss, misuse, or unauthorised access.

10. Updates to this policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website.

📩 Contact

For questions about this policy or your data, please contact:
AUK Recruitment Ltd
Email: info@aukrecruitment.co.uk
ICO Registration No: ZB977277

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